Sample Radio Report

This is a typical radio report which would be faxed, emailed or mailed to a client. The reports can be formatted however the client wishes to see the information. It can be laid out with market information, city, school, etc. It can be sorted by call letters, by zip code, by market, by the record's performance, etc.

Thought the codes are fairly easy to figure out, there is a key to the codes and their definitions on the bottom of this page.

Report Code Definitions
^# = eg. ^4; notes the number of plays release received in the week (eg. 4
plays)
Ý = a footnote; look in the remarks field to see more info about that week
not rcvd = release not received
rcvd = the release has been received, & is about to be put into the review
process
for rvw = the release is being reviewed
rvw spec. = release is being considered for a specialty show, not general play
re-rvw = release not deemed acceptable (addable) but md will re-review
adv pick = release is an "adventure pick", ie. expected to do very, very well
will add = release was approved and will get added (but hasn't been added yet)
add = release was added into general rotation
add DAY = eg. 'add WED'; notes which day it was added (usually Mon. or Tues.)
add hvy = or 'add med' or 'add light'; added to that particular rotation
add 'nr' = added to 'new rotation' or 'new releases' but not officially;
similar to 'add test'
add offcl. = release was a reported as an add to trade magazines
add spec. = release was added to specialty show only,  not to general
programming
add test = release added to 'test rotation' but not officially; similar to
'add 'nr''
no add = release was not added; may have been put into record library
@#/add = eg. '@2/add'; added that week as well as charting
@# = eg. '@2; md said it was at number # that week; not yet verified in
trade magazine or not verifiable at all because station did not report
their playlist to trade
@#‰ = eg. '@2‰; md said it was at least as high as that number on the chart
.@# = a period means the chart position was verified in a trade magazine
(@#) = md said release was charting at #, but published chart does not
concur; same applies for when the release is actually charting and the md
told us something different [eg.   .@7(light)]
@# rpm = release is charting @# on C.M.J. RPM chart but not on general chart
hvy = release is getting heavy overall play
med-hvy = release is getting somewhere between medium and heavy play
med = release is getting medium overall play
light-med = release is getting somewhere between medium and light play
light = release is getting light overall play
light/spec. = could also be 'med/spec.' or 'hvy/spec.', when release is
getting overall light (or heavy or medium) airplay but also getting
specialty show airplay
hvy rot. = release is in heavy rotation (doesn't always mean receiving
heavy airplay)
med rot. = release is in medium rotation (doesn't always mean receiving
med. airplay)
light rot. = release is in light rotation (doesn't always mean receiving
light airplay)
spec. show = release is being played on specialty show(s) exclusively
not top 35 = wasn't able to contact md, but noted that the release wasn't
tracking in the top 35 on their published playlist (in trade magazines,
published by station, etc.)
recurrent = release is now old and out of regular rotation
MISSING = release is missing but md thinks might return
STOLEN = release was stolen and there's no chance of recovery (or re-service)
SVC NOW = release being serviced this week
[call back] = md asked us to call back later because he/she is too busy
right now
[frozen] = chart is frozen for that week, same info as prior week
[no chart] = md was contacted but had no intention of creating a chart for
the week
[no clue] = music director doesn't know anything about the release
[no info] = music director was contacted but had no information at the moment
[no MD] = station without a music director for the moment
[unsure] = similar to '[no info]' but implies that md is competent enough
to find out
[will call] = we contacted md who promised to call us back a.s.a.p.
[will check] = will check if release received or what else is happening with it
(e-mail) = we sent e-mail to the music director asking for information
(line busy) = office phone line was busy for entire office hours, couldn't
make contact
(md not in) = music director not in (unknown reason); could mean md is out
for extended period or just for the moment, but also that it was impossible
to leave a message
(mssgs) = left at least one message (but probably more)
(no ansr) = no answer at radio station (sometimes no answer on-air either)
(off-air) = station off the air
(on break) = station not staffed or not reachable because of school recess
(postcard) = we sent a postcard to the music director asking for information
(vacation) = the music director is on vacation, and thus not reachable