BOCC 5/6/03

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" rowspan="2" width=210 BGCOLOR="#99CC99" TEXT="#080000" bgproperties="fixed" background="0968dfc3.jpg"> <div> <A HREF="id3.htm" TARGET="_top" TITLE="BOCC Meeting Notes 12/3/02 6/30/03"><U><B>BOCC Meeting Notes 12/3/02 - 6/30/03</B></U></A></div> </td> <td valign="top" colspan=2 height=107 BGCOLOR="#CCCC99" TEXT="#080000" bgproperties="fixed" background="0978dfe1esnpes.jpg"> <div> <FONT SIZE="5" COLOR="#336666" FACE="Arial" ><B>Welcome to the Web Site of Clare Whitbeck</B></FONT><B>     </B><B>|</B><B>     </B><A HREF="index.htm" TARGET="_top" TITLE="Welcome to the Web Site of Clare Whitbec"><U><B>home</B></U></A></div> <div> <A HREF="id88.htm" TARGET="_top" TITLE="BOCC 12/3/02"><U>BOCC 12/3/02</U></A>   |   <A HREF="id92.htm" TARGET="_top" TITLE="Legislative Agenda 12/10/02"><U>Legislative Agenda 12/10/02</U></A>   |   <A HREF="id91.htm" TARGET="_top" TITLE="BOCC 12/10/02"><U>BOCC 12/10/02</U></A>   |   <A HREF="id95.htm" TARGET="_top" TITLE="BOCC12/17/02"><U>BOCC12/17/02</U></A>   |   <A HREF="id96.htm" TARGET="_top" TITLE="BOCC 1/7/03"><U>BOCC 1/7/03</U></A>   |   <A HREF="id98.htm" TARGET="_top" TITLE="BOCC 1/14/03"><U>BOCC  1/14/03</U></A>   |   <A HREF="id99.htm" TARGET="_top" TITLE="BOCC 1/21/03"><U>BOCC 1/21/03</U></A>   |   <A HREF="id101.htm" TARGET="_top" TITLE="BOCC Budget 1/27/03"><U>BOCC Budget 1/27/03</U></A>   |   <A HREF="id102.htm" TARGET="_top" TITLE="BOCC 1/28/03"><U>BOCC 1/28/03</U></A>   |   <A HREF="id103.htm" TARGET="_top" TITLE="BOCC Budget 2/3/03"><U>BOCC Budget 2/3/03</U></A>   |   <A HREF="id104.htm" TARGET="_top" TITLE="BOCC 2/4/03"><U>BOCC 2/4/03</U></A>   |   <A HREF="id105.htm" TARGET="_top" TITLE="BOCC 2/11/03"><U>BOCC 2/11/03</U></A>   |   <A HREF="id106.htm" TARGET="_top" TITLE="BOCC 2/18/03"><U>BOCC 2/18/03</U></A>   |   <A HREF="id107.htm" TARGET="_top" TITLE="BOCC 2/25/03"><U>BOCC 2/25/03</U></A>   |   <A HREF="id108.htm" TARGET="_top" TITLE="BOCC 3/4/03"><U>BOCC 3/4/03</U></A>   |   <A HREF="id110.htm" TARGET="_top" TITLE="BOCC Budget 3/10/03"><U>BOCC Budget 3/10/03</U></A>   |   <A HREF="id111.htm" TARGET="_top" TITLE="BOCC 3/11/03"><U>BOCC 3/11/03</U></A>   |   <A HREF="id112.htm" TARGET="_top" TITLE="BOCC Budget 3/17/03"><U>BOCC Budget 3/17/03</U></A>   |   <A HREF="id113.htm" TARGET="_top" TITLE="BOCC 3/18/03"><U>BOCC 3/18/03</U></A>   |   <A HREF="id116.htm" TARGET="_top" TITLE="3/31/03"><U>3/31/03</U></A>   |   <A HREF="id117.htm" TARGET="_top" TITLE="BOCC 4/1/03"><U>BOCC 4/1/03</U></A>   |   <A HREF="id120.htm" TARGET="_top" TITLE="BOCC 4/15/03"><U>BOCC 4/15/03</U></A>   |   <A HREF="id119.htm" TARGET="_top" TITLE="BOCC 4/8/03"><U>BOCC 4/8/03</U></A>   |   <B>BOCC 5/6/03</B>   |   <A HREF="id121.htm" TARGET="_top" TITLE="BOCC 4/29/03"><U>BOCC 4/29/03</U></A>   |   <A HREF="id123.htm" TARGET="_top" TITLE="BOCC Budget 5/12/03"><U>BOCC Budget 5/12/03</U></A>   |   <A HREF="id125.htm" TARGET="_top" TITLE="BOCC 5/13/03"><U>BOCC 5/13/03</U></A>   |   <A HREF="id124.htm" TARGET="_top" TITLE="BOCC 5/20/03"><U>BOCC 5/20/03</U></A>   |   <A HREF="id126.htm" TARGET="_top" TITLE="BOCC Budget 5/26/03"><U>BOCC Budget 5/26/03</U></A>   |   <A HREF="id127.htm" TARGET="_top" TITLE="BOCC 6/3/02"><U>BOCC 6/3/02</U></A>   |   <A HREF="id128.htm" TARGET="_top" TITLE="BOCC 6/10/03"><U>BOCC 6/10/03</U></A>   |   <A HREF="id129.htm" TARGET="_top" TITLE="BOCC 6/24/02"><U>BOCC 6/24/02</U></A></div> <div> </div> </td> </tr><tr> <td valign="top" height=373 colspan=2 BGCOLOR="#CCCC99" TEXT="#080000" bgproperties="fixed" background="0978dfc3.jpg"> <div> <I>BOCC 5/6/03</I></div> <div> When I arrived the BOCC was doing a series of proclamations: National Corrections Officers Week, National Historic Preservation Week, National Volunteer Week (St. Mary’s Nursing Center), National Nurses Week, Mental Health Week.  </div> <div> <B>County Administrator time was next. </B>Comm McKay announced that there would be a series of meetings with Departmental staff.  They announced appointments and Comm McKay said they will ask appointees to come to a meeting to introduce themselves to the public.  The office of community Services brought an application for the Maryland Hot Spot Communities Consolidated Grant Application.  The County is asking for $50,000 to fund community policing and other activities.  Biscoe said the Local Management Board will be added to the Community Action Committee.  Last year’s grant was $105,000.  There are no federal funds this year.  The grant is competitive.  They were told to ask for 40-50% of what they received last year.  The Hot Spot boundaries have been downsized.  Our grant has been a model for the State.  Acting Administrator Forrest said this year they hope to collect data to have a measurement of the effectiveness of this program. Comm McKay said he has a problem with the name Hot Spots.  He would like to think that we prioritize law enforcement where it is needed.  There is a lot of in kind match in this program, he said.  Comm Raley asked how the radios would be used and was told they would be used by neighborhood watch people and are not part of our emergency communications system.  The area goes from 235 and Hermanville, up 235 to Chancellors Run Road and that is the northeast point.  Travel Chancellors Run Rd to Great Mills, from there to Route 5, from there to Hermanville Road, and a cross a Hermanville Road.  Mattingly said he had been present for the Team Four meeting.  Are they involved?  He was told that is the juvenile diversion program.  Kelsey Bush is part of both programs.  Biscoe further explained they are not two separate entities.  The grant application was approved with a vote of 5 - 0.  Mattingly showed us the 1 ½” thick grant application.  The next item was <B>Community Services with a grant for tobacco prevention and cessation.  </B>This grant was for $5,372.  The vote was 5 - 0 in favor. Next came the DECD/SMC Housing Authority with two grants totaling $104,000 for the Rental Allowance Program and the other was for the Emergency Shelter Housing Grant for FY ‘03.  These funds are distributed to those in need.  They have approximately 200 families on a waiting list and this should serve approximately 27 families.  McKay asked and was told the they units have to be inspected and must pass.  The grant for RAP was approved 5 - 0.  The purpose is to maintain the operations of emergency shelter.  $30,000 of the total amount will go to Angel’s Watch.  Mattingly asked if Calvert County is going to build its own facility and Nicholson said he wasn’t sure.  He expressed a fear that we might lost the program.  Nicholson said it could be a regional approach.  The providers do collaborative services and collaborative grant applications. Nicholson said there should be discussion at the table about this.   McKay said we should reach out to the community.  In 2002, Three Oaks raised $45,000 from the community and $62,000 from their own fund raisers.  That is the type of effort that will be required to keep these programs.  Lannie Lancaster says he chairs the regional homeless board.  We have different styles, but we share information and work to provide those services.  He said they did their annual point in time survey and found St. Mary’s County had 181 children, 156 men, and 155 homeless women.  This problem is getting greater.  The region understands what the problems are and what the needs are.  He said that Angel’s Watch was not counted because most of their clients were from Charles County on the day of the count.    The Emergency Shelter Program was approved by a vote of 5 - 0.  The soil conservation district got a budget amendment so its employees could have health insurance (see last week’s BOCC meeting.  Jarboe said some complimentary things about Soil Conservation and then moved to restore the health insurance.  The vote was 5 - 0.  Comm Mattingly congratulated Bruce Young on his Envirothon last week..  The next item was a removal of the 2% COLA from the Sheriff’s Office to maintain parity with the Maryland State Police ($24,265).  McKay said it was not easy to make these decisions, but we must work within the money we have.  The vote was 5 - 0 to remove the COLA.   Comm Raley asked for the status of the Commissioners reserve after this action and was told about $56,000.  The next amendment was to apply excess revenue to meet expenses to year end.  Comm McKay asked why we ended up with excess money and underestimated the amount of revenue.  Mary Wood said there was increased revenue.  Kramer said it’s not a matter of overexpending, but rather a matter of realizing more than expected revenues.  There is $15,000 in excess funds, said Wood.  They would like to apply this money to the photocopy lease account.  The other place they would like to put money is library materials which was robbed earlier to meet expenses.  They would also like to use tome for replacement computers.  McKay said he would be remiss if he didn’t bring up the need for security.   Wood said they have to pay for the photocopier.  If the equipment doesn’t work, the patrons can’t use the library.  They still expect extra fine revenue by June 30.  There will be another $6-8,000.  Kramer said the fines and the copy fees are erratic.  McKay asked if they would cancel maintenance agreements and was told no.  Wood said with the vending unit people cannot just start a print and leave.  Mattingly asked if there were funding in the ‘04 budget to advance the Smart Card program.  Wood said not at this time.  She said they had the cards.  They just need the equipment.  She said they would need another $27,000 to install the equipment.  Mattingly asked about complaints about computer uses and was told no.  Comm Raley congratulated Wood on her underestimation of revenue.  The vote was 5 - 0.  Wood is retiring June 30.  Next came an easement agreement for SMECO for electric service to the community swimming pool at Great Mills Road.  McKay said it appears the transformer is in the middle of the property.  Rohrbaugh said we need to locate it at a point that doesn’t disturb construction.  McKay said we shouldn’t let SMECO put it in the middle of the property.  Forrest said he would have staff find out if there were alternatives.  McKay thought that was a good idea.  </div> <div> Keith Fairfax came to talk about changes to the by-laws of the Emergency Services Agreement.  They have a 2/3 quorum.  They are asking for an alternate member to meet the quorum and the addition of an article to talk about how the Committee works with the fire tax.  Mattingly asked if audits were required and was told anyone who wants to use the revolving loan fund must have an audited financial statement.  Raley asked if anyone is planning for the County as a whole and was told there is a master plan for development of stations.  Raley asked who would make the final decision and Fairfax said he thinks it would end up at the BOCC’s.  The changes were approved by a vote of 5 - 0.  Mattingly asked if the audit is required and was told the law requires it.  Jarboe said if we accept a fire tax there has to be an audit.  The vote was 5 -0.  The resident agent for the BOCC was established as John Norris, III, County Attorney.  Mattingly asked if other documents were being examined and was told they are being examined.  Being a resident agent means if the County was served, the agenda would get it and was told yes.  The vote was 5 - 0.</div> <div>   </div> </td> </tr></table></body>