BOCC 7/22/03

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" rowspan="2" width=210 BGCOLOR="#99CC99" TEXT="#080000" bgproperties="fixed" background="0968dfc3.jpg"> <div> <A HREF="id66.htm" TARGET="_top" TITLE="BOCC Meeting Notes 7/1/03 12/31/03"><U><B>BOCC Meeting Notes  7/1/03 - 12/31/03</B></U></A></div> </td> <td valign="top" colspan=2 height=130 BGCOLOR="#CCCC99" TEXT="#080000" bgproperties="fixed" background="0978dfe1esnpes.jpg"> <div> <FONT SIZE="5" COLOR="#336666" FACE="Arial" ><B>Welcome to the Web Site of Clare Whitbeck</B></FONT><B>     </B><B>|</B><B>     </B><A HREF="index.htm" TARGET="_top" TITLE="Welcome to the Web Site of Clare Whitbec"><U><B>home</B></U></A></div> <div> <A HREF="id130.htm" TARGET="_top" TITLE="BOCC 7/1/03"><U>BOCC 7/1/03</U></A>   |   <A HREF="id132.htm" TARGET="_top" TITLE="BOCC 7/8/03"><U>BOCC 7/8/03</U></A>   |   <A HREF="id134.htm" TARGET="_top" TITLE="BOCC 7/15/03"><U>BOCC 7/15/03</U></A>   |   <B>BOCC 7/22/03</B>   |   <A HREF="id136.htm" TARGET="_top" TITLE="BOCC 8/5/03"><U>BOCC 8/5/03</U></A>   |   <A HREF="id139.htm" TARGET="_top" TITLE="BOCC 8/19/03"><U>BOCC 8/19/03</U></A>   |   <A HREF="id141.htm" TARGET="_top" TITLE="BOCC 8/25/03"><U>BOCC 8/25/03</U></A>   |   <A HREF="id142.htm" TARGET="_top" TITLE="BOCC 9/2/03"><U>BOCC 9/2/03</U></A>   |   <A HREF="id152.htm" TARGET="_top" TITLE="BOCC 9/9/03"><U>BOCC 9/9/03</U></A>   |   <A HREF="id151.htm" TARGET="_top" TITLE="BOCC 9/16/02"><U>BOCC 9/16/02</U></A>   |   <A HREF="id153.htm" TARGET="_top" TITLE="BOCC 9/23/03"><U>BOCC 9/23/03</U></A>   |   <A HREF="id158.htm" TARGET="_top" TITLE="BOCC 9/30/03"><U>BOCC 9/30/03</U></A>   |   <A HREF="id159.htm" TARGET="_top" TITLE="BOCC 10/7/03"><U>BOCC 10/7/03</U></A>   |   <A HREF="id160.htm" TARGET="_top" TITLE="BOCC 10/21/03"><U>BOCC 10/21/03</U></A>   |   <A HREF="id163.htm" TARGET="_top" TITLE="BOCC 10/28/03"><U>BOCC 10/28/03</U></A>   |   <A HREF="id166.htm" TARGET="_top" TITLE="BOCC 11/18/03"><U>BOCC 11/18/03</U></A>   |   <A HREF="id175.htm" TARGET="_top" TITLE="BOCC 12/2/03"><U>BOCC 12/2/03</U></A></div> <div> </div> </td> </tr><tr> <td valign="top" height=350 colspan=2 BGCOLOR="#CCCC99" TEXT="#080000" bgproperties="fixed" background="0978dfc3.jpg"> <div> <I>BOCC 7/22/03</I></div> <div> When I arrived the BOCC was presenting a commendation to Admiral Dyer for his help to St. Mary’s County.  After they presented the commendation, Dyer introduced 10 of his colleagues.  Dyer observed that St. Mary’s County does wonderful things for the Navy.  The Navy and the County do good things for the country, and all works for the good of the people.  He said he is so honored, that he will forgive the County for what it did to Moll Dyer.  </div> <div> <B>County Administrator time was next.  </B>There will be no BOCC meeting on July 29.  The draft agenda is for August 5.  The Board of Education budget will be available to the BOCC this Friday. They will begin the CIP on August 4.  They will also start the rescue squad and fire department funding discussion.  There will be guest presenters to review the process of capital projects and plans.  </div> <div> Steve King came to ask for approval of the Traveler’s Casualty and Surety Company of America for the bonding.  MetCom’s treasurer retired last Friday, and they have a new treasurer who moved over from the Health Department. Tom Russell is serving as the interim treasurer of MetCom.  The vote was 5 - 0 to approve.</div> <div> The Office of Community Services brought an award of $10,000 for SOSAR camp.  Walt Biscoe came to discuss it.  Mr. Foresman of SMARTCO was also there.  The $10,000 was the amount expected.  This is new money.  Jarboe asked Ed Foresman to tell us about SMARTCO (Southern Maryland Applied Research and Technology Company, Inc) They have provided about 8,000 machines to schools, both public and private.  There are about 200 volunteers on the roster to do the work.  SOSAR camps have machines from SMARTCO.  SMARTCO volunteers put in close to 10,000 hours a year.  SMARTCO also teaches basic computer literacy to seniors, students and teachers.</div> <div> There was a transfer of a VISTA volunteer to SMARTCO’s digital divide program proposed. The County gets 8 VISTA positions at a cost of $113,600 to the federal government.  This VISTA runs the volunteer program, does record keeping, issues machines, etc.  The vote to approve was 5 - 0.</div> <div> The memorandum of agreement to carry out the assignment of the VISTA was next.  The vote was 5 - 0 to approve.  </div> <div> Next came three grant agreements for the Collaborative Supervision And focused Enforcement Agreement totaling $38,600 in federal funds.  There was a discussion of the cost of the telephone service.  Biscoe noted they pay by the minute.  .Biscoe noted this program used to be called the Hot Spots program.  The boundaries are from Hermanville Road to Chancellors Run Road, from there to Great Mills Road, Great Mills to Route 5, Route 5 to Hermanville Road.  The Governor’s Office wanted concrete boundaries.  Fritz said this is the first year the State’s Attorney’s office was included. This, he said, is not to compensate his attorneys for what they are already being paid to do, but to compensate the attorneys for overtime.  He wants to appoint a community attorney.  This program will require hours and hours of time.  Sheriff Zylak said the message from the Governor’s office is that the emphasis is on enforcement now.  Comm Raley asked how the money comes and was told it goes to the County government. Raley asked about the community radios.  Biscoe said they were passed out to the community members.  There Sheriff’s office will be doing this program. The three were approved.  The vote was 5 - 0.  Forrest noted this was an outstanding effort by the Office of Community Service.</div> <div> Miss Springrose came to present a conservation easement which will require the trees to remain at the tower site on the Anderson property and the St. Andrews Church Road tower site.  McKay asked what would happen if AT&T took down the trees and was told the conditional use expired.  Mattingly asked if this is common and was told it is becoming a condition.  The Board of Appeals may come forward to ask for a text amendment to require this.  Mattingly asked if they would have to go through this process for a paging antenna and was told yes.  Norris noted that if we don’t accept these easements, the tower company would not be confined to this use.  The easement agreements were approved. The vote was 5 - 0. </div> <div> The next three items were public works agreements (St. James Subdivision & Lloyds Rest) and a road acceptance agreement.(Kingston subdivision).  The vote was 5 - 0 for St. James, 5 - 0 for Kingston.  Jarboe said he has discussed the item with the Amish neighbors.  They wish to continue to work with the developers on outparcel sales and protection of existing farm roads.  This Amish community has an guarded optimism that the neighbors will honor the needs of their neighbors.  Jarboe said we need to design an ag preservation district.  We will support the motion because the developers are working with the neighbors.  Erichsen said there is a private right-of-way at the rear of this subdivision that will be available for the community to use.  Comm McKay said he supports Comm Jarboe.   The vote was 5 - 0.</div> <div> The next item was the employment contract for George Erichsen.  It includes compensation for picking up the responsibilities for Facilities Management.  It does something to balance compensation with responsibilities.  The term of the contract remains unchanged.  </div> <div> The last item was an employment contract for Cynthia Brown as Director of Community Services.  It’s a one year contract, noted McKay.  Does it remove comp time, he asked.  Forrest said she is under the 80 hour comp time as are other directors.  McKay said there is not comp time in here.  <B>Norris said it follows the new procedures established by the Commissioners.  </B></div> <div> McKay said they would deal with the next two items as quickly as possible.  Mr. Kelley of Information Technology came with a report.  He noted that it appears that Verizon employees will be out on strike.  Emergency services have a high priority.  We are the first in Maryland to know where cell phones on 911 call in are coming from.  Verizon is provided the info and other cell phones have 6 months to provide the information.  They are preparing an upgrade to the HTE system’s non public safety modules.  They hope to do the installation next fall.  They will load it on a test environment.  They are also planning the implementation of the corrections data base.  We’ve had the software but need to get network connectivity within the jail itself.  Comm McKay noted that Kelley had discussed the new terminals with the Elections Board. He has some notes.  Kelley said after trying to break the machine, he thinks the State has made a wise choice.  They have finalized the procurement pieces.  There is federal money to assist now, but it may not be available in the outyears.  Forrest said he is concerned about storage.  He has building services putting together possible locations.  Kelley said there those out there that claim they can hack into anything.  Kelley said it’s a closed system.  It’s independent.  We can chose to do a dial up connection or can manually carry the memory sticks back to County Government.  Kelley said he is very comfortable with how the system is designed.  He has concerns about technical support staff available.  He is working with Bill Kaplin who is the Board of Education’s IT person to use his staff on election day.  From a security standpoint, said Kelley, we’re fine.  If we get help from the Board of Ed, the staff will also be OK.  There were about 102,000 calls last month.  He got one complaint and 70 requests for help.  McKay said 50,000 calls went to the BOCC office. Mattingly said he gets a lot of voice mail when he calls people. Kelley said the system can be configured to roll over, but then no one can leave a message for Bob Kelley.  Raley suggested employees leave a message with the name and extension of another person.  Kelley said you go down the line and may find the next person unavailable.  Forrest said it depends on what the department heads have requested.  Forrest said he is working on getting real people available on the phone.  Kelley said they are on the 4<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT> go around of making improvements.  McKay said there should be a backup person on each person’s voice mail message.  Kelley noted the VISTA phone bill was caught by staff.  </div> <div> Larry Harvey of Marcey House came to present a report on Marcey House.  Harvey said things are going well at Marcey House.  They have an audit coming from the State.  We will be attending a workshop at the Univ of Maryland on substance abuse management information.  This is data to determine outcomes management.  They can take a snapshot and see how the State is doing.  He can see how his staff is doing.  There are concerns about housing and employment.  </div> <div> McK said they appreciated the use of the Marcey House Van.  He asked what the golf tournament raised and was told about $12,500.  McK noted we have 4 residents from Charles County.  He asked if there are residents in ST. Mary’s County that are not getting treatment.  Harvey said there is always a waiting list.  McKay asked if we are meeting the numbers.  We had 1,500 people looking for treatment, said Harvey, and 300 on a waiting list.  He thinks the substance abuse treatment needs are being met.  He wants to be sure of that.  He thinks priority should be St. Mary’s County citizens.  Harvey said they have an admission review committee or have completed the level of care that Marcey House offers.  Priority is given to St. Mary’s County residents.  There is a substantial number of people who want admission to the program who need psychological care.  He screens people into his program, not out of his program.  It is not always a good idea to allow people to recover in their neighborhood, where they know where the drugs can be found.  Forrest was asked if the building is a County owned building and leased the land and said yes.  Harvey said there is a 25 year lease, and the land reverts to the hospital 25 years from 1989.  </div> <div> <B>Commissioner time was next.  </B>Comm Raley thanked the well wishers for their support during his aunt’s funeral.  Dement congratulated Ernest and Emory Armstrong on their 60<FONT SIZE="1" COLOR="#000000" FACE="Arial" >th</FONT> anniversary.  Some BOCC attended the opening of the crystal room banquet hall in Callaway.  He attended the hooked on fishing, just to see what SOSAR is all about.  He said it was great. Comm Mattingly went to the Sheriff’s Association, then went to the Base.  The Navy toured the social services buildings with some BOCC members.  He congratulated the Arts Council on their cruise after the concert.  The ALS society met.  He wished Kitty Ludwig a happy birthday at age 80.  Leonardtown Fire Department finished its carnival and Hollywood is next.  This past weekend Jarboe attended the Household Hazardous Waste Day.  We are, he said, still focused on doing things for the County.  He visited the Health Department.  That building is not in good shape, but we can at least take care of the grass around the building.  </div> <bR> </td> </tr></table></body>